Job description
Job Summary
The ideal candidate will be a self-starter and a quick learner, open to taking on all small and big responsibilities that are expected of the role. The role requires a good understanding of systems, processes and overall operations. The candidate is expected to multi-task and ensures all responsibilities across the different verticals are completed in a timely manner. The Admin Executive will be a team player who is prepared and excited by a steep learning curve.
Key Responsibilities – Office management
- Set up the office space, check daily inventory and day to day management
- Monitor daily employee attendance using biometric systems, software, or manual records.
- Responsible for Travel Desk, Ticket Booking, Facility Management.
- Ensure basic amenities are provided to employees like – site infrastructure, seating, water, pantry, canteen, and other hygiene elements
- Coordinate and manage regular maintenance, repairs and other checks
- Purchase Management – Coordination with vendors and processing of bills and payments etc. Negotiating the best deals with vendors
- Manage storage, files, publications and other common areas
- Maintain a regular cash register to track expenses
- Manage the internal filing systems for bills, invoices and vouchers
- Manage the office boy and ensure high level of cleanliness and order in the office.
- Ensure facilities like – clean & hygienic workspaces, reception, conference rooms, pantry, cafeteria
- Ensure all AMCs, Electrical, Mechanical, Plumbing, Repairs, and Maintenance along with Office furnishings are in the required state
Skill Requirement
- Should have 8+ yrs of experience.
- Office management software like MS Office & Excel.
- Good understanding of Travel Desk, Housekeeping, Vendor Management, General Administration, Facility Management.
- Should understand Hindi & English properly.
- Good communication skill verbal and written.
- Must be dynamic and Energetic.
Job Type: Full-time
Pay: ₹20,000.00 – ₹30,000.00 per month
Schedule:
- Day shift
Application Question(s):
- Do you have good understanding of Travel Desk, Housekeeping, Vendor Management, General Administration, Facility Management? Yes/No
- Do you know to manage the internal filing systems for bills, invoices and vouchers? Yes/No
- Do you know Purchase Management – Coordination with vendors and processing of bills and payments etc. Negotiating the best deals with vendors? Yes / No
- Do you know to Monitor daily employee attendance using biometric systems, software, or manual records? Yes/No
Education:
- Bachelor’s (Preferred)
Experience:
- Office management: 8 years (Required)
- Microsoft Excel: 8 years (Required)
- Microsoft Office: 8 years (Required)
- Facilities management: 8 years (Required)
- Communication skills: 8 years (Required)
Language:
- English (Required)
- Hindi (Required)
Location:
- Daryaganj, Delhi, Delhi (Required)
Willingness to travel:
- 75% (Required)