Purchasing Executive

Job description:

Designation: Purchasing Executive

Role Summary

We are seeking a detail-oriented and proactive Purchasing Executive to manage sourcing, supplier coordination, regulatory compliance, and shipment activities. The role requires strong knowledge of purchasing operations, supplier negotiations, and Malaysian regulatory standards, along with the ability to manage documentation and cross-border supplier communication.

Key ResponsibilitiesPurchasing & Supplier Management

• Source, negotiate, and manage suppliers to secure competitive pricing, favorable terms, and timely delivery of materials
• Issue Purchase Orders and create/maintain Material Master records
• Manage shipment arrangements from PO issuance through arrival at warehouse or site

Regulatory Compliance & Certification

• Ensure all purchased items comply with Malaysian standards and regulatory requirements
• Prepare, submit, and follow up on applications for:
• SIRIM (product certification, testing reports, labeling requirements)
• Suruhanjaya Tenaga (ST) – Certificate of Approval (COA) for electrical products
• Malaysian Communications and Multimedia Commission (MCMC) – device certifications
• Track and ensure timely renewal of all required certificates and licenses
• Maintain proper filing and documentation for all regulatory submissions and approvals

Coordination & Audit Support

• Liaise with testing laboratories, consultants, suppliers, and government authorities as required
• Support internal and external audits related to product compliance and import controls
• Coordinate closely with internal teams to ensure smooth procurement and compliance processes

Role RequirementsEducation

• Degree in Business Administration, Supply Chain Management, or a related field

Experience

• Minimum 3 years of experience in purchasing or procurement operations (preferred)

Skills & Competencies

• Proficiency in Mandarin (written and spoken) for liaising with suppliers based in China and Taiwan (mandatory)
• Strong analytical, communication, and negotiation skills
• High attention to detail with strong documentation control
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines
• Good working knowledge of ERP systems (SAP preferred)
• Proficient in Microsoft Excel and Microsoft PowerPoint

Job Type: Full-time

Application Question(s):

• How many years of experience do you have in purchasing or procurement operations?
• Do you have hands-on experience with Malaysian regulatory certifications
• Are you proficient in Mandarin (spoken and written) for communication with China
• Which ERP systems have you used for purchasing activities
• Do you have experience managing end-to-end procurement including supplier negotiation, shipment coordination, and compliance documentation?

Pay: Up to 3,000.00 (MYR) per month